Every Work Catalogued. Every Record Protected. Every Era Preserved

Artist estates need more than standard inventory software. Look for platforms built specifically for the art world — with deep provenance tracking, condition reporting, loan and consignment management, multi-user access controls, and the ability to handle a large, complex body of work spanning multiple decades, mediums, and locations.

A well-maintained database is one of the most powerful tools an estate has. Complete provenance records, condition documentation, exhibition histories, and ownership trails protect against authentication disputes, support insurance and valuation processes, and ensure the artist’s full contribution to the art world is accurately represented for generations.

Yes. Gallery Systems software support multi-user access with controlled permissions — meaning family members, estate managers, gallery partners, and legal advisors can each have precisely the level of access their role requires, without compromising sensitive records or financial information.

Both platforms are built to scale. Gallery Systems software is designed for estates managing hundreds or thousands of works across multiple eras, mediums, and locations — with robust reporting, filtering, and organizational tools that make even the most complex cataloging manageable.

ArtSystems and TMS Collections serve distinct roles for artist estates, differing primarily in depth and purpose. ArtSystems is a purpose-built platform for artist studios and estates that need structured inventory management alongside commercial workflows such as sales and consignments, making it suitable for moderately complex estates. TMS Collections operates at the most comprehensive level, designed for museums and foundations requiring rigorous, long-term collections management with detailed provenance, exhibition histories, and institutional-grade documentation.

All platforms include loan management tools that let estates track where works are at all times — which institution has them, under what terms, and when they’re due to return. This is essential for estates with active museum relationships, traveling retrospectives, or long-term institutional loans.

Yes. All platforms include financial tools for tracking sales, consignments, and valuations, while comprehensive documentation features support the legal requirements of estate administration — from insurance appraisals to inheritance and ownership transfers. Having everything in one place significantly simplifies the work of legal counsel and financial advisors.

All platforms are built with flexibility in mind. User permissions, access levels, and administrative controls can be updated as the estate’s management evolves — whether that means transitioning from a living artist’s studio to a formal estate, bringing on a new gallery partner, or restructuring family oversight.

An artist estate website is the authoritative online home for an artist’s body of work — presenting their full catalog, biography, exhibition history, and legacy to collectors, institutions, scholars, and the public. For estates managing a significant body of work, a professional, well-maintained online presence is essential to protecting and advancing an artist’s legacy.

Gallery Systems software connects directly to your estate database, allowing you to present a comprehensive, always-current catalog online. As records are updated, new works are cataloged, or exhibition histories expand, those changes can be pushed to your website in one step — ensuring the online record always reflects the full scope of the artist’s career.

Gallery Systems offers a suite of art-world specific templates alongside fully bespoke design options for estates seeking a website as distinctive as the artist’s legacy itself. Whether you choose a refined out-of-the-box template or a completely custom build, the result is a website that feels permanent, authoritative, and worthy of the work it represents.

By connecting directly to your estate database, Gallery Systems ensures your online catalog is always accurate, consistent, and authoritative. Combined with controlled access tools and professional design, it helps estates present the artist’s work on their own terms — rather than leaving the narrative to secondary sources or outdated information.

Generic website builders have no understanding of provenance, exhibition history, or the nuanced way art estates present and protect a body of work. Gallery Systems solutions were built exclusively for the art world — which means every template, tool, and workflow was designed with the specific demands of estates, galleries, and collections in mind.