Workshops 2018-06-29T11:52:38+00:00

Pre-Conference Workshops

In the two days leading up to CI, attendees may enroll in several intensive courses offered exclusively for conference participants. This cost-effective training is the perfect way to take your TMS collections management abilities to the next level. Boost your skills with our exclusive curriculum of hands-on workshops on April 8th & 9th, 2019.

Laptops are required in order to participate in CI Workshops.

You may use your own laptop, provided:

  • You have local administrators’ rights on your laptop;
  • Your laptop is equipped with an up-to-date web browser (IE9+, Chrome, Firefox, Safari, Opera etc.)

Or, you may request a laptop rental when registering.

All workshops will take place at the Radisson Blu Royal Hotel. 

Laptop

Workshop Pricing

Workshops Admission Details
Half-day Workshops $300 Half-day workshops are available on April 8th and 9th in the morning or afternoon
All-day Workshops $600 All-day workshops are available on April 8th and 9th

Monday, April 8, 2019

Full Day

Register

Crystal Reports Bootcamp

Course Fee: $600
Full Day: 9:30 AM to 4:30 PM
Instructor: Jon Thristan, Gallery Systems

Learn the basic functionality of Crystal Reports in this intensive, one day course. No experience necessary.

Following the course, you will be able to:

  • Create custom Crystal Reports and link them to TMS
  • Understand important relational database concepts
  • Understand the Crystal Reports design environment and available options
  • Filter, sort, and group records on a report; work with parameters
  • Modify existing Crystal Reports

This course assumes that you have basic familiarity with TMS, and want to either create your own Crystal Reports or modify existing standard reports.

Register

Morning

Register

Personalized TMS: Mastering FlexFields and User Defined Forms

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Maria Scherrers, Gallery Systems

Unlock the power of TMS’ FlexFields and User Defined Forms to create customized data entry screens and specialized data elements that match your collection activities. This course will offer tips and techniques on how to use these tools to enhance your daily workflows in TMS, and make your data projects even more efficient.

Following this course, you will be able to:

  • Create and utilize User Defined Forms for specific projects or specific departments
  • Create Flex Fields and manage FlexField security
  • Use FlexFields as a workflow tool
Register
Register

TMS Collections: User Functionality

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Karen Waldemar, Gallery Systems

This workshop will provide a hands-on exploration of the next generation of TMS: TMS Collections. The focus is on tasks users will perform including, cataloguing objects, tracking exhibition and loan activities, searching the database, reporting on and exporting data, and more. Tasks will be viewed through the lens of differing users such as Registrars, Curators, and Collections Managers.

Learn about powerful, cross-department workflow options available when using TMS Collections in conjunction with other applications in The TMS Suite.

Register
Register

TMS Configuration

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Jost Hansen, Gallery Systems

There are more standard TMS configuration features than most users are aware of. Learn how to use configuration settings to customize TMS in this hands-on workshop. Topics will include configuring search fields, editing field labels and field-specific Help, changing query groups, and more.

This course is recommended for TMS administrators or other staff responsible for configuration.

Following this course, you will be able to:

  • Effectively apply TMS Configuration options
  • Understand how to set configurations in TMS Configuration to match your institution’s workflow and requirements
  • Customize the fields available in the Query Assistant
  • Manage and apply List View and Data View settings
Register

Afternoon

Register

SQL Server Reporting Services (SSRS) Fundamentals

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructor: Danielle Uchitelle, Gallery Systems

TMS includes an intergrated reporting option for SQL Server Reporting Services (SSRS). Learn the fundamentals of using SSRS with TMS in this course. This course is recommended for TMS administrators and others with a general understanding of TMS and the underlying data structure.

After this course, you will know how to:

  • Use Report Builder for SSRS report creation
  • Create basic reports
  • Add images to reports
Register
Register

TMS Collections: Configuration

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructor: Karen Waldemer, Gallery Systems

After an initial introduction, focus will be on the robust customization tools that drive TMS Collections. We will explore how configuration tools like Database Configuration and List View/Data View Designer work with TMS Collections, and use the browser-based Composer to design custom data entry screens. We will also look at how features such as FlexFields and the new Dashboard can be used together to foster collaborative workflows.

Following this course, you will understand how to shape TMS Collections for your specific needs.

Register
Register

TMS Security

Course Fee: $300
Half Day: 1:30 PM t0 4:30 PM
Instructor: Jost Hansen, Gallery Systems

TMS Security controls user access to modules, tables, fields, and functions. TMS department-level user security has been expanded to modules beyond Objects and Exhibitions, and now provides control for access to Loans, Media, Events, and Sites. This course will cover the steps of configuring security groups and setting overall and department-level security to user accounts. In addition to covering the mechanics of security configuration, this workshop will give pointers for developing an overall plan for the security levels required for your institution’s TMS implementation.

This hands-on workshop is recommended for Curators, Registrars, TMS Database Managers, and TMS Administrators.

Following this course, you will be able to:

  • Modify security groups and create new security groups
  • Modify functional security Settings
  • Assign users to security Groups
  • Assign security to Reports, FlexFields, List Views, and Data Views
Register

Tuesday, April 9, 2019

Morning

Register

Using Barcode Manager Exhibitions, Loans, Shipping, and Inventory

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Jon Thristan, Gallery Systems

Learn how to enhance your exhibition, shipping, and loan work with TMS Barcode Manager, a productivity enhancing add-on that integrates the convenience of barcode scanning into your location and inventory processes.

Following this course, you’ll be able to:

  • Scan, track, and update object and component data easily with Barcode Manager
  • Develop efficient location and inventory workflows that support better Loans, Exhibitions, and Shipping management
  • Prepare for a major location movement project
Register
Register

Simple SQL and Alerts for TMS

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Jost Hansen, Gallery Systems

This course takes you from SQL newbie to SQL “do”-bie in one half-day session. Learn how to use SQL alerts and other basic SQL functions to help speed up your TMS work.

Structured Query Language (SQL) is the query workhorse behind every TMS search, and can be used to manage data at the database level. This course is for those with little to no SQL experience.

Note that this course focuses on Microsoft SQL Server. Oracle databases may differ.

Register
Register

eMuseum Configuration & Customization

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructors: Alex Hoffman & Oliver Hanraths, Gallery Systems

This course covers eMuseum configuration, basic template structure and styling, default fields and how to configure them, and how to add new fields. We’ll also cover some of the ways eMuseum exposes APIs, handles Search Engine Optimization (SEO), manages Linked Open Data, and filtering results.

After this course, you will be able to:

  • Configure eMuseum’s default settings
  • Understand eMuseum’s template structure and how to style it for a custom look and feel
  • Understand the eMuseum API
Register
Register

Beyond the AAT & TGN: Using Custom Thesauri for Better Documentation

Course Fee: $300
Half Day: 9:30 AM to 12:30 PM
Instructor: Maria Scherrers, Gallery Systems

This introduction to Thesauri and TMS Thesaurus Manager will teach you how to build your own keyword structures, tap into the vast network of controlled vocabularies and thesauri from around the world, and discover how these tools can significantly improve your documentation.

This workshop will provide a thorough overview the Thesaurus Manager, and then will focus on researching and building your own Thesauri.

Following this course, you will be able to:

  • Have an overview of what a (polyhierarchical) thesaurus is
  • Learn how to build your own specialized vocabularies
  • Find existing thesauri and vocabularies and how to import them

This course assumes that you have basic familiarity with TMS and linking attributes.

Register

Afternoon

Register

Working with Spectrum in TMS

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructors: Jon Thristan & Maria Scherrers, Gallery Systems

TMS is Spectrum certified, but how do you implement Spectrum Procedures and the recommended units of information? In this half day course, learn how to configure TMS to support Spectrum, including Spectrum 5.0 updates and creating checklists to manage the process.

Following the course, you will be able to:

  • Map procedures and units of information to TMS, focusing on the updates to Spectrum 5.0
  • Configure TMS to support Spectrum
  • Create checklists using FlexFields to monitor and manage implementation of Spectrum

The course assumes that you have basic familiarity with Spectrum and TMS.

Register
Register

Intro to Designing List Views & Data Views

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructor: Alex Hoffman, Gallery Systems

Data Views and List Views enable you to customize the display of your collection data, but making sense of an XSLT file can be challenging. In this class you’ll learn quick, straightforward ways to create and customize Data Views. You’ll learn how to: write simple and clean XSLT code to format and display your Data Views, use templates and existing tools to do more with fewer lines of code, style your Data Views with CSS (Cascading Style Sheets), import, export and preview your Data Views using TMS List View Designer.

After this course, attendees will:

  • Be able to create new Data Views from scratch or by copying an existing Data Views.
  • Be able to add Data to Data Views through SQL views, while also being able to structure and style it.
  • Understand how to utilize 3rd party APIs and plugins, such as Google Maps and jQuery tabs.

Attendees should have some basic understanding of XML, HTML, and SQL.

Register
Register

ULAN and Other Linked Open Data: Enrich Your Collections Information Using Metadata to Enhance Searchability

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructor: Oliver Hanraths, Gallery Systems

Are you a Collections Manager, Digital Asset Specialist, Online Collection Manager, or someone responsible for expanding your collection data on the web? This workshop will help you harness the power of metadata and vocabularies, such as ULAN, to advance your collection’s web presence, and open up more meaningful possibilities for visibility and engagement.

Following this course, you will be able to:

  • Understand what Linked Open Data is and why it’s important
  • Use vocabularies for the web in general, and in eMuseum, specifically

This workshop is best suited for those who have basic knowledge of TMS, HTML, and vocabularies/Thesauri.

Register
Register

Tips & Tricks: Efficient TMS in Practice

Course Fee: $300
Half Day: 1:30 PM to 4:30 PM
Instructor: Pep Arimany-Piella, Gallery Systems

Are you familiar with all the plugins, tools and shortcuts that can make your daily TMS experience more efficient and rewarding? Did you know TMS provides tools to batch update certain fields? Have you ever considered using the function keys? Did you know you can create hierarchical relations in the Constituents Module? TMS offers many features and tricks that can help you to expedite your daily routines.

This course is open to all TMS users but highly recommended for new and intermediate users.

After completing this course, you will be able to:

  • Use multiple tips and tricks available throughout TMS, such as bringing insurance values into User Defined Fields (UDFs), understand Flex fields, Folders and Packages, how to activate and use the translations tab, and more.
  • Customize searching options and feel comfortable using the Query Assistant & Advanced Query, as well as performing complex searches such as looking for FlexFields, Thesaurus terms or which records a staff member has modified in TMS.
  • Efficiently manage all plugins available in TMS, including TMS Importer, Media Loader, Thumbnailer & Z39.50
Register
REGISTER NOW

Widen your network within the global collection community.

Register for Collective Imagination 2019 and purchase tickets on our Eventbrite site.
REGISTER NOW