TMS Collections
Core collections management software to document objects, track locations and movements, and maintain accurate collections records.
Collections Management Software for Collections Managers Managing Complex Collections at Scale
Managing records, access, and stewardship across departments creates complexity and inconsistency. Keep your collections data accurate, workflows aligned, and objects accessible without losing control.
Simplify stewardship across complex collections and teams
A System Designed to Keep Object
Histories and Collections Data Connected
The TMS Suite gives collections managers one centralized system to maintain accurate object records, support preservation workflows, and collaborate across museum teams.
Core capabilities for collections teams
Tools That Support Everyday Collections Work
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Maintain Centralized Object RecordsDocument provenance, cataloguing details, conservation history, and exhibition activity within a structured collections management database designed for long-term stewardship.
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Track Object Locations and StorageMonitor storage locations, gallery installations, and object movements while maintaining a clear and auditable location history across collections.
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Support Conservation and Preservation WorkflowsLink conservation documentation, treatment reports, and condition assessments directly to object records to support preservation and collections care.
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Maintain Accurate and Connected Collections DataStructured data fields and linked records help collections managers maintain consistent documentation and preserve the full history of objects.
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Enable Collaboration Across Museum DepartmentsShared collections data allows collections managers, registrars, curators, and conservators to work from the same reliable records.
Trusted by collections teams at leading museums
Supporting The Work of Collections Professionals
For more than 40 years, Gallery Systems has partnered with the world’s leading museums and their collections management teams to develop software shaped by real museum workflows. The TMS Suite helps collections managers maintain accurate object records, connect conservation documentation, and manage collections across departments with confidence. By centralizing collections data and linking records across the institution, the system supports preservation, reporting, and responsible stewardship so collections teams can focus on protecting and sharing cultural heritage.
One system, no more disconnected silos
Connect Collections Data, Workflows, and Documentation in One System
The TMS Suite provides museums with connected applications for collections management, digital assets, conservation documentation, and online publishing. Together, these tools help institutions manage collections data and share cultural heritage with confidence.
TMS Suite
Using TMS Collections as the core, the TMS Suite connects tools that enable collections managers to link documentation, manage collections data, and collaborate across museum departments.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Standardizing Collections Data: From Tactical Cleanup to Data Governance
Museum professionals are well acquainted with the discipline required to produce high-quality administrative content. Grant proposals, exhibition labels, and marketing materials are typically…
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Standardizing Collections Data: From Tactical Cleanup to Data Governance
Museum professionals are well acquainted with the discipline required to produce high-quality administrative content. Grant proposals, exhibition labels, and marketing materials are typically…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Videos
Questions About Collection Management Software?
Find answers to common questions about the collection management software for collection managers.
Why do collections managers need collections management software?
Collections managers are responsible for long-term stewardship of museum objects. Collections management software helps maintain accurate documentation, coordinate preservation workflows, and share collections data across departments.
What information can collections managers document in a collections management system?
Collections managers can document cataloguing data, provenance records, conservation documentation, object locations, exhibition history, rights information, and research notes.
Can collections management software support conservation workflows?
Yes. Many systems, such as TMS Conservation Studio, include tools for managing conservation reports, treatment documentation, and condition assessments linked directly to object records.
Can collections managers collaborate with other departments using collections software?
Yes. Shared collections data allows registrars, curators, conservators, and collections managers to work from the same authoritative records.
Can collections management software support collections reporting?
Yes. Collections management systems can generate reports for internal analysis, grant compliance, institutional reporting, and collections research.
How long does it take to implement collections management software?
Implementation timelines vary depending on collection size, existing data quality, and institutional requirements. Many museums begin using the system within several months. To enquire about your institution, please contact the team for a more personalised timeline.
