Collections Management Resources

Expand your horizons with our free library of collections management resources. Streamline your museum processes, discover new ideas and best practices, and learn more about Gallery Systems’ clients through comprehensive guides, case studies, testimonials, and client interviews. Find everything you need to take your collections management further.

Get Our Popular Funding Guides – Updated Annually!

2020 Museums Grants Guide for the United States | Collections Management Resources | Gallery Systems

USA Grants Guide

Boost your budget and meet your collections goals with the latest version of our annual list of over 45 grants for collections management organizations in the United States.

2020 Museums Grants Guide for Europe and the United Kingdom | Collections Management Resources | Gallery Systems

Europe and United Kingdom Grants Guide

From digitizing your collections, to managing preservation projects, building a beautiful digital gallery to showcase your collections online, and anything in between, this grants guide will get you started.

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2020 Museums Grants Guide for Canada | Collections Management Resources | Gallery Systems

Canada Grants Guide

Canadian museum professionals, you can now download the very first edition of this new addition to our Grants Guide lineup, in which we have included grants and funding opportunities from federal and provincial governments.

2020 Museums Grants Guide for Spain and Latin America | Collections Management Resources | Gallery Systems

Spain and Latin America Grants Guide

The grants included in our Spanish language guide can be used to update the technology required to create a greater awareness of the rich cultural heritage present in both Latin America and Spain.

2020 Grants Guide for Conservation Projects | Collections Management Resources | Gallery Systems

Grants Guide for Conservation Projects

The first edition of this guide includes more than 25 international grants and funding opportunities for conservation and preservation projects. We’ve also included opportunities to help further conservators’ professional development.

Download Collections Management Guides

Choosing the Right CMS – Free Guide | Collections Management Resources | Gallery Systems

Choosing the Right CMS

Selecting a collections management system for your institution is a big decision. This guide is designed to get you started, exploring questions to ask along the way, features to consider, and cost-benefit analysis.

Get the Collections Management System You Need – Free Guide | Collections Management Resources | Gallery Systems

How to Get the Collections Management System You Need

We have coached hundreds of clients through deploying a new Collections Management System. We’ve gathered our experiences in this guide for achieving buy-in and managing change.

How to Select the Best Museum CMS with an RFP – Free Guide | Collections Management Resources | Gallery Systems

How to Select the Best Museum CMS with an RFP

This guide presents strategies and guidelines for creating an effective RFP to select the right CMS for your institution. A successful RFP process will include these steps: carefully defining your needs, issuing the RFP, and evaluating vendors.

Digital Asset Management – Free Strategy and Purchasing Guide | Collections Management Resources | Gallery Systems

DAMS Strategy and Purchasing Guide

In this guide, you’ll find useful information on how to build your DAM strategy as well as a step by step process to help you select the right solution for your collection’s Digital Asset Management needs.

Best Practices for Collections Documentation and Object Cataloguing – Free Guide | Collections Management Resources | Gallery Systems

Best Practices for Collections Documentation and Object Cataloguing

Tracking detailed object information is essential to the health of any collection. This guide looks at what it means to properly record collection information, and how to best go about it.

Creating a Digital Strategy for Your Institution – Free Guide | Collections Management Resources | Gallery Systems

Creating a Digital Strategy for your Institution

This guide provides insight into creating a strategic digital plan, and looks at the digital strategies of a few Gallery Systems clients.

Top 14 Reasons to Invest in an Enterprise Collections Management System – Free Guide | Collections Management Resources | Gallery Systems

Top 14 Reasons to Invest in an Enterprise Collections Management System

Several key areas of operation will see a marked improvement with an investment in a new CMS, which will provide the greatest opportunity for your organization to recoup the initial technology investment. This guide examines each area.

Creating a Better Backup Plan – Free Guide | Collections Management Resources | Gallery Systems

Creating a Better Backup Plan

A solid backup plan where data is never lost saves time and increases productivity because work doesn’t need to be re-created. Learn about potential gaps in your backup plan and ways to fix them.

Watch Collections Management Software Product Demos & Videos

TMS Collections

TMS Collections is the next generation of the world’s leading collections management software, TMS. TMS Collections, a web-based solution, handles every facet of collections management and seamlessly integrates with web publishing, conservation, and digital asset management.

eMuseum

eMuseum is a web-based application that integrates seamlessly with TMS to dynamically publish information to your website, intranet, and kiosks.

TMS Media Studio

Media Studio is an easy-to-use, powerful Digital Asset Management System (DAMS) that helps you manage your institution’s media.

Collections Care on the Go: Using your iPad to Manage your Collection

Conservation doesn’t exist at your desk, and neither should your object records. You’re always on the go, moving from the vault to the galleries, and even traveling with your objects. Watch how Jamie, a busy conservator, photographs, annotates, and cares for her objects with her tablet.

TMS Conservation Studio

Conservation Studio streamlines and organizes your conservation processes in one central, secure place. Users can manage media, conservation reports, research, publications, notes, and other collection data, easily and effectively.

Download Collections Management Software Product Brochures

TMS Collections, our Web-Based CMS – Download the Brochure | Collections Management Resources | Gallery Systems

TMS Collections, our web-based CMS

Learn more about TMS Collections, from its modules and features to system requirements and pricing, and see how it could enhance your collections care workflow.

eMuseum Online Collections Software – Download the Brochure | Collections Management Resources | Gallery Systems

eMuseum, for online collections

Here’s a closer look at eMuseum, our digital publishing software. Learn about the benefits, system requirements, and more to see if it’s the right solution for you.

TMS Conservation Studio, for Conservation Documentation – Download the Brochure | Collections Management Resources | Gallery Systems

TMS Conservation Studio

Learn more about Conservation Studio, our conservation documentation solution, including information on modules, features, system requirements and how it can help you work and document faster.

TMS Media Studio, our Exclusive DAMS – Download the Brochure | Collections Management Resources | Gallery Systems

TMS Media Studio, an exclusive DAMS

Discover more ways to get the most from your media. TMS Media Studio uses the TMS database to allow access to your digital assets and improve collaboration between departments.

Tell Us About Your Collections Management Needs

Find out how we can help and get your questions answered by a Collections Management System expert.

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