Fine Arts Collections
Catalog, Curate, and Exhibit with Confidence
Manage complex object records, provenance, exhibitions, loans, and locations with software designed for fine art museums and galleries.
Museum Collections Management Software for Modern Museum Operations
Managing collections across multiple systems can create inefficiencies, data silos, and barriers to sharing your work. Gallery Systems provides an integrated solution to streamline workflows, centralize collections data, and make it easier to manage and share cultural heritage.
Built For the Professionals Behind Museum Collections
A Platform for Registrars, Curators,
Conservators, and Collections Teams
Whether documenting objects, preparing exhibitions, managing conservation, or publishing collections online, our software helps museums maintain accurate records and collaborate across departments.
Built by museum professionals for your workflows
A Configurable System Designed to Match How You Work
-
One Connected Collections EcosystemManage collections data, digital assets, conservation records, and online collections within one integrated platform designed for museums and cultural institutions.
-
Centralized Collections DataMaintain authoritative object records and documentation in a single database shared across departments and systems.
-
Tools Designed for Museum WorkflowsSupport cataloguing, loans, exhibitions, conservation, and research documentation with tools designed specifically for cultural heritage institutions.
-
Scalable Technology for Growing CollectionsA modular platform allows museums to expand capabilities over time while maintaining consistent data and workflows.
-
Secure and Reliable Data ManagementEnterprise-level security and access controls ensure collections information remains protected while supporting collaboration across teams.
Trusted By Museums Worldwide
Collections Management Software Built on Decades of Museum Experience
For more than 40 years, Gallery Systems has partnered with some of the world’s leading museums and cultural institutions to develop collections management software shaped by real museum workflows and standards.
Used by leading museums and collecting institutions who rely on accuracy, documentation integrity, and long-term collections stewardship.
Used by leading museums and collecting institutions who rely on accuracy, documentation integrity, and long-term collections stewardship.
Collections Management System
Manage Your Collections with TMS Collections
TMS Collections is a comprehensive collections management system that enables museums to catalog, manage, and track objects, workflows, and data across the full lifecycle of their collections.
-
Comprehensive Cataloguing: Manage detailed object records.
-
Advanced Search: Quickly find records using powerful filters and metadata-driven search.
-
Flexible Workflows: Support acquisitions, loans, exhibitions, and more.
-
Customizable Configuration: Tailor fields, dashboards, and workflows to your needs.
-
Data Import & Export: Easily import, export, and share collections data across systems.
Trusted by Museums Worldwide
Purpose-Built for Every Type of Collection
For more than 40 years, Gallery Systems has partnered with museums, universities, government agencies, and cultural institutions to solve the unique challenges of managing collections. Explore how our solutions support the specialized workflows, standards, and priorities of your institution.
History Collections
Preserve Context Across Every Object
Support diverse historical objects, archives, and research collections within a single, flexible collections management platform.
Natural History Museums
Advance Research Through Better Collections Data
Manage specimens, taxonomic data, and research workflows while preserving scientific accuracy at every stage.
University Collections
Connect Teaching, Research, and Collections
Connect collections across departments while improving access, collaboration, and documentation for academic use.
Government & Military
Maintain Security, Compliance, and Control
Maintain accountability with secure access controls, compliance-ready documentation, and complete audit trails.
A Connected Ecosystem for Museums
One Platform for Collections Management,
Conservation, Media, and Publishing
From cataloguing and conservation to digital assets and online collections, the TMS Suite helps museums manage collections and share them with audiences. Our collections management platform helps museums streamline operations, maintain accurate records, and extend access to collections.
TMS Collections
A comprehensive collections management system for cataloguing objects, managing exhibitions and loans, and maintaining accurate, authoritative collections records.
TMS Media Studio
A digital asset management platform that organizes images, video, and other media, linking them directly to collections data for streamlined workflows.
TMS Conservation Studio
A web-based conservation management solution for documenting treatments, tracking object conditions, and managing conservation projects.
eMuseum
An online publishing platform that enables museums to share collections, exhibitions, and research with global audiences through customizable digital experiences.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Our Museum Solutions?
Find answers to common questions about our museum solutions and how it works.
What is museum collections management software?
Museum collections management software helps institutions catalog objects, manage documentation, track object locations, and support conservation and research workflows in a centralized system.
Why do museums need collections management software?
Museums manage large volumes of complex collections data. A collections management system helps maintain accurate records, track object history, and support collaboration across departments.
What features should museums look for in collections management software?
Museums typically need tools for cataloguing, loans, exhibitions, conservation documentation, location tracking, reporting, and digital asset management. Integration with online collections platforms is also important.
Can collections management software support digital assets and media?
Yes. Many museum systems integrate digital asset management tools, like TMS Media Studio, to organize images, video, and documents associated with collection objects.
How does collections management software help museums share collections online?
Many systems integrate with online publishing platforms, like eMuseusm, that allow museums to make collection records and images accessible to researchers and the public.
How long does it take to implement museum collections software?
Implementation timelines vary depending on the size of the collection, existing data structure, and configuration needs. Many institutions begin using the system within a few months.
