TMS Collections
A comprehensive collections management system for cataloguing objects, managing exhibitions and loans, and maintaining accurate, authoritative collections records.
Collections Management Solutions for Museums and Cultural Institutions
You need reliable, consistent control over your collections data. Gallery Systems helps you eliminate silos, reduce errors, track object locations, and keep documentation accurate across departments.
Designed for the people managing collections
A Platform Crafted for Registrars, Curators,
and Collections Teams
From cataloguing and location tracking to loans, conservation, and research documentation, our software helps collections teams manage objects with accuracy and confidence.
Tailored for complex museum collections
Collections Management Built for the Way You Work
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Centralized Collections DocumentationMaintain complete object records, including provenance, conservation history, loans, and exhibitions, within one authoritative collections database.
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Support for Museum Cataloguing StandardsStructured data entry and configurable fields allow institutions to maintain consistent documentation aligned with professional cataloguing practices.
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Track Objects Throughout Their LifecycleManage acquisitions, loans, movements, exhibitions, and conservation activities while maintaining a complete history of each object.
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Improve Collaboration Across DepartmentsShared collections data allows registrars, curators, conservators, and collections managers to work from the same authoritative records.
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Secure and Reliable Collections DataRole-based permissions and secure access controls help institutions protect sensitive collections information while supporting collaboration.
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Reporting Across Your Entire CollectionGenerate comprehensive reports across your entire collection in seconds, giving every department quick access to the information they need.
Trusted By LEADINg Museums Worldwide
Collections Management Software Shaped by Museum Expertise
For more than 40 years, Gallery Systems has partnered with the world’s leading museums and cultural institutions to develop collections management software built around real museum workflows and standards.
Used by leading institutions that rely on accurate documentation and long-term collections stewardship.
Used by leading institutions that rely on accurate documentation and long-term collections stewardship.
Centralized Collections Management System
Optimize and Scale Your Collections with TMS Collections
TMS Collections is a leading web-based system for museums and cultural institutions to manage, document, and connect their collections. It supports the full lifecycle of collections management while improving collaboration, data consistency, and accessibility.
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Advanced Search & Retrieval: Quickly locate records using powerful term searches, filters, and customizable queries.
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Configurable Workflows: Tailor fields, dashboards, and user permissions to your institution’s unique needs.
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Integrated Modules: Manage exhibitions, loans, conservation, and shipping in a unified system.
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Browser-Based Access: Securely access your collections anytime, from any device.
Secure, compliant, and trusted hosting
Setting the Standard for Secure Collections Management
Protect your collections data with managed hosting from the only collections management software provider that is FedRAMP compliant and ISO 27001 certified. Combined with trusted cloud infrastructure and expert support, we deliver security you can rely on.
Collections management ecosystem
Connected Tools Supporting the Full Collections Lifecycle
The TMS Suite provides museums with connected applications for collections management, digital assets, conservation documentation, and online publishing.
Together, these tools help institutions manage collections data and share cultural heritage with confidence.
Together, these tools help institutions manage collections data and share cultural heritage with confidence.
TMS Suite
Powered by TMS Collections at its core, the TMS Suite is an integrated platform supporting the full lifecycle of museum operations, from cataloging and conservation to exhibitions, loans, and reporting.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Collection Management Software?
Find answers to common questions about the collection management software and how it works.
What is museum collections management software?
Museum collections management software helps institutions catalog objects, manage documentation, track object locations, and support conservation and research workflows in a centralized system.
Why do museums need collections management software?
Museums manage large volumes of complex collections data. A collections management system helps maintain accurate records, track object history, and support collaboration across departments.
What information can be recorded in a collections management system?
Institutions can document object cataloguing data, provenance, conservation history, exhibition records, loans, location tracking, rights information, and research documentation.
Can collections management software support conservation documentation?
Yes. Many systems, such as TMS Conservation Studio, include tools for managing conservation reports, treatment documentation, and condition assessments linked directly to object records.
Can collections management software help museums publish collections online?
Yes. Many modern collections management platforms integrate with online publishing tools, like eMuseum, that allow museums to share collections records and images with public audiences.
How long does it take to implement collections management software?
Implementation timelines vary depending on the size of the collection, the condition of existing data, and institutional requirements. Many museums begin using the system within a few months.
