TMS Collections
As the core of the suite, TMS Collections provides comprehensive collections management capabilities to document objects, track locations and movements, and manage loans and exhibitions.
Collections Management Tools for Registrars Managing Complex Collection Workflows
Managing object movement, requests, and records across departments creates complexity and risk. Keep everything accurate, accountable, and connected so you can maintain control at every step.
Purpose-built tools for how museum registrars actually work
Maintain Control Across Object Movements, Records, and Requests
The TMS Suite gives registrars one reliable system to manage objects, movements, documentation, and reporting while eliminating data gaps and supporting accurate collections stewardship.
Essential tools for registrar operations
A Platform Shaped by Registrars
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Centralized Collections DocumentationMaintain comprehensive object records, including provenance, conservation history, loans, and exhibition activity, within a centralized collections management database.
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Track Object Locations and MovementsMonitor object storage, gallery movements, and transport history while maintaining a clear, auditable record of every location change.
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Manage Loans and Exhibitions EfficientlyCoordinate loan agreements, shipping schedules, insurance documentation, and exhibition checklists within a structured workflow designed for registrar responsibilities.
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Support Museum Cataloguing StandardsStructured data fields and configurable cataloguing workflows help institutions maintain consistent documentation aligned with recognized museum cataloguing practices.
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Collaborate Across Museum DepartmentsShared collections data allows registrars, curators, conservators, and collections managers to work from the same authoritative records.
Trusted by registrars at leading museums
Flexible Collections Management, Built Around Your Workflows
For more than 40 years, Gallery Systems has partnered with museums to develop collections management software that adapts to the way registrar teams actually work. The TMS Suite is highly configurable, allowing you to tailor fields, workflows, permissions, and processes to match your institution’s specific requirements. Whether managing complex object movements, loans, or reporting, the TMS Suite gives registrars the flexibility to work their way—within a centralized system that ensures accuracy, consistency, and complete accountability.
One collections management ecosystem, no disconnected tools
Manage The Full Collections Lifecycle in One Connected System
The TMS Suite provides museums with connected applications for collections management, digital assets, conservation documentation, and online publishing. Together, these tools help institutions manage collections data and share cultural heritage with confidence.
TMS Suite
Connected tools to help registrars manage collections data, link documentation, and collaborate across museum departments.
Supporting Smarter Collection Management
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Collective Conversations with Chad Petrovay
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Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Collection Management Software?
Find answers to common questions about the collection management software for registrars.
What is collections management software for registrars?
Collections management software for registrars helps museums document objects, track locations, manage loans and exhibitions, and maintain accurate collections data within a centralized database.
Why do museum registrars need collections management software?
Registrars manage complex collections documentation, object movements, and loan agreements. Collections management software helps maintain accurate records and support collaboration across museum departments.
What information can registrars document in a collections management system?
Registrars can document cataloguing data, provenance, conservation history, loan agreements, exhibition records, location tracking, rights information, and research documentation.
Can collections management software support conservation documentation?
Yes. Many systems, such as TMS Conservation Studio, include tools for managing conservation reports, treatment documentation, and condition assessments linked directly to object records.
Can registrars use collections software to publish collections online?
Yes. Many modern collections management platforms integrate with online publishing tools, like eMuseum, allowing museums to share collections records and images with public audiences.
How long does it take to implement collections management software?
Implementation timelines vary depending on collection size, data quality, and institutional requirements. Many museums begin using the system within several months. For a tailored timeline, please contact the team.
