TMS Collections
Comprehensive collection management software for government and military collections: manage records, track movements, and maintain accurate, secure documentation.
Collection Management Software for Government & Military Collections
Managing government and military collections requires strict control, secure access, and accurate documentation. Gallery Systems helps institutions maintain accountability, compliance, and operational efficiency.
Built for secure and accountable collections management
Maintain Control, Compliance, and Visibility Across Sensitive Collections
From complex documentation requirements to restricted access and compliance obligations, our FedRAMP compliant collection management software helps teams maintain control, improve accuracy, and manage collections with confidence.
Designed for secure and structured collection environments
Address The Challenges of Managing Sensitive Collections
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Maintain Secure, Controlled Access to Collection DataGovernment and military collections often require restricted access. Manage user permissions and roles to ensure only authorised personnel can view or edit sensitive information.
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Ensure Accurate Documentation and AccountabilityDetailed, reliable records are essential for compliance and reporting. Maintain consistent documentation across objects, movements, and activities to support accountability.
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Track Locations and Movements with PrecisionObjects may move between secure storage, exhibitions, or operational use. Track locations and movements with complete histories to maintain visibility and control.
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Support Compliance and Regulatory RequirementsCollections must meet strict internal and external regulations. Maintain the documentation needed to demonstrate compliance and support audits.
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Connect Records with Digital Assets and DocumentationImages, reports, and supporting files are critical to collection records. Link digital assets directly to objects to ensure all information is accessible and centralised.
Trusted by institutions worldwide
Software Shaped by Real Operational Requirements
For more than 40 years, Gallery Systems has supported institutions managing complex and sensitive collections. As the only FedRAMP compliant and ISO 27001 certified collection management software, we help organisations maintain secure access, accurate documentation, and full visibility across operations—supporting compliance, accountability, and long-term stewardship.
The only FedRAMP compliant CMS
Meet The Highest Standards for Security, Compliance, and Accountability
Gallery Systems is the only collection management software provider that is FedRAMP compliant, and we are also ISO 27001 certified. For government and military institutions, that means our platform has been independently validated against the security and operational standards your collections demand.
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FedRAMP Compliant – The only Collections Management System authorized under the Federal Risk and Authorization Management Program, meeting rigorous U.S. federal security requirements for cloud services.
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ISO 27001 Certified – Independently certified against internationally recognized standards for information security management, giving institutions assurance that data is protected under a formal, audited framework.
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Built for Sensitive Collections – Security controls, access management, and audit documentation designed to support the compliance obligations of government and military
Built for operational control
Manage Records, Digital Assets, and Workflows in One System
TMS Collections is the only FedRAMP compliant, ISO certified web-based collection management software for government and military collections, designed to support secure access, structured data, and operational workflows. Combined with TMS Media Studio, it connects collection records, digital assets, and documentation within a single, scalable platform.
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Object & Data Management: Maintain detailed, consistent records with configurable fields aligned to institutional standards.
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Loans, Exhibitions & Movement Tracking: Track movements, loans, and activities with complete histories and clear documentation.
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Integrated Digital Asset Management: Manage images, documents, and media in TMS Media Studio, fully linked to collection records.
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Security & Access Control: Control user access with role-based permissions to protect sensitive data, backed by FedRAMP authorisation and ISO certified information security practices.
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Reporting & Compliance Documentation: Generate reports and maintain documentation to support audits and regulatory requirements, including FedRAMP and ISO compliance obligations.
An ecosystem built for you
Connected Tools Supporting Government and Military Collections
The TMS Suite provides integrated software for government and military collections, connecting records, digital assets, and workflows to support secure, compliant collections management.
TMS Media Studio
A digital asset management system for collections, managing images, documents, and media while linking them directly to collection records.
TMS Suite
Built around TMS Collections, the TMS Suite connects collection management with digital assets and tools to support the full lifecycle of collections stewardship.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Standardizing Collections Data: From Tactical Cleanup to Data Governance
Museum professionals are well acquainted with the discipline required to produce high-quality administrative content. Grant proposals, exhibition labels, and marketing materials are typically…
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Standardizing Collections Data: From Tactical Cleanup to Data Governance
Museum professionals are well acquainted with the discipline required to produce high-quality administrative content. Grant proposals, exhibition labels, and marketing materials are typically…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Videos
Questions About Collection Management Software?
Find answers to common questions about collection management software for government & military collections and how it works.
What is collection management software for government and military collections?
Collection management software for government and military collections helps institutions catalogue objects, manage movements, control access, and maintain accurate documentation across all operations.
Why do government and military collections need dedicated software?
These collections often require strict access controls, detailed documentation, and compliance with regulations. Dedicated software helps ensure security, accountability, and operational efficiency.
What challenges does collection management software for government and military collections solve?
It improves data accuracy, enforces access controls, tracks object movements, supports compliance, and centralises records and documentation.
Can collection management software support secure access control?
Yes. Systems like TMS Collections provide role-based permissions to control who can view or edit sensitive information.
Does it support digital asset management?
Yes. With TMS Media Studio, institutions can manage images, documents, and media files linked directly to collection records.
Is your collection management software FedRAMP compliant?
Yes. Gallery Systems is the only collection management software provider that is FedRAMP compliant, and we are also ISO 27001 certified, giving government and military institutions independent assurance that our platform meets rigorous security and operational standards.
How long does implementation take?
Timelines vary depending on your data and requirements. Many museums begin using the system within several months. For a tailored timeline, please contact the team.
