Upgrade to TMS Collections
Discover a more efficient, flexible, and accessible way to manage your collections with TMS Collections.
As an EmbARK user, you’re already familiar with the level of service we provide at Gallery Systems. Now, experience the next generation of collections management with TMS Collections. Designed to streamline workflows, enhance collaboration, and improve accessibility, TMS Collections enables you to manage your collection data more effectively than ever before.
Why Choose TMS Collections?
Switching to TMS Collections offers numerous benefits, making it the smarter choice for your collection management needs.
Access Anywhere, Anytime
TMS Collections is fully browser-based, meaning you can securely access your collection records from any device, including tablet devices. Unlike EmbARK, which requires installation and complex IT setups, TMS Collections offers easy, on-the-go access with no installation for end users needed.
Access Anywhere, Anytime
TMS Collections is fully browser-based, meaning you can securely access your collection records from any device, including tablet devices. Unlike EmbARK, which requires installation and complex IT setups, TMS Collections offers easy, on-the-go access with no installation for end users needed.
Better Overview and Navigation
TMS Collections simplifies navigation with an intuitive interface and a clear record hierarchy. Easily view related items and move seamlessly between modules, enhancing your ability to understand and manage your collection data with ease.
Better Overview and Navigation
TMS Collections simplifies navigation with an intuitive interface and a clear record hierarchy. Easily view related items and move seamlessly between modules, enhancing your ability to understand and manage your collection data with ease.
Effortless Upgrades
With its cloud-based infrastructure, updates are available to all hosted users, ensuring you always have access to the latest features for a seamless and efficient experience.
Effortless Upgrades
With its cloud-based infrastructure, updates are available to all hosted users, ensuring you always have access to the latest features for a seamless and efficient experience.
Advanced Search, Reporting, and Multilingual Support
TMS Collections offers powerful search options, including full-text and advanced search, alongside powerful reporting capabilities. It also supports a multilingual interface, making it ideal for global teams and institutions managing collections across different regions.
Advanced Search, Reporting, and Multilingual Support
TMS Collections offers powerful search options, including full-text and advanced search, alongside powerful reporting capabilities. It also supports a multilingual interface, making it ideal for global teams and institutions managing collections across different regions.
Seamless Integration with the TMS Suite
TMS Collections works seamlessly with Gallery Systems web applications, including TMS Conservation Studio, TMS Media Studio, and eMuseum, to support every facet of collections management, from conservation and media workflows to public access.
Seamless Integration with the TMS Suite
TMS Collections works seamlessly with Gallery Systems web applications, including TMS Conservation Studio, TMS Media Studio, and eMuseum, to support every facet of collections management, from conservation and media workflows to public access.
Key Modules in TMS Collections
TMS Collections helps you manage the complexity of collections with its powerful modules and integrations. Record and track essential information across these key areas:
Objects
Capture core cataloguing info, acquisition, locations, valuations, and more.
Exhibitions
Loans
Shipping
Media
Constituents
Maintain records for artists, donors, borrowers, lenders, staff and other key stakeholders.
Insurance
TMS Collections has modules not present in EmbARK including Events and Sites
Like EmbARK, it supports the Art and Architecture thesaurus, but also integrates Thesaurus of Geographic Names
Key Modules in TMS Collections
TMS Collections helps you manage the complexity of collections with its powerful modules and integrations. Record and track essential information across these key areas:
Objects
Exhibitions
Loans
Shipping
Media
Constituents
Maintain records for artists, donors, borrowers, lenders, staff and other key stakeholders.
Insurance
TMS Collections has modules not present in EmbARK including Events and Sites
Like EmbARK, it supports the Art and Architecture thesaurus, but also integrates Thesaurus of Geographic Names
Features that Make a Difference
Fully Web-Based
Batch Data Import
Standards Compliance
Security & Backup
With Managed Hosting, you can ensure your data is always safe and up-to-date, with automatic backups and strict security protocols.
Case Studies
The J. Paul Getty Museum and Los Angeles County Museum of Art
Joint Ownership of the Mapplethorpe Collection: Best Practices in Learning How to Share
In 2011, the J. Paul Getty Museum and the Los Angeles County Museum of Art (LACMA) jointly acquired a collection of over 2,000 works by Robert Mapplethorpe from the Robert Mapplethorpe Foundation (RMF). This historic acquisition is unique in many [...]
Chapman University Art Collections
Cataloguing a Museum without Walls
Chapman University Art Collections is a unique group of collections that functions through the lens of education and consists of the Phyllis & Ross Escalette Permanent Collection of Art, the Chapman Campus Collection, and the new Hilbert Museum of California Art [...]
Features that Make a Difference
Fully Web-Based
Batch Data Import
Standards Compliance
Security & Backup
With Managed Hosting, you can ensure your data is always safe and up-to-date, with automatic backups and strict security protocols.
Migrating to TMS Collections
Migrating to TMS Collections is easy with the help of our experienced implementation team. We’ll work with you to analyze your data and configure the system to match your museum’s data entry needs, ensuring a smooth transition. Whether you choose to have Gallery Systems manage your hosting or prefer to work with your own IT team, we’re here to support every step of the process.
In addition to setup, we provide user training for both administrators and end users. Optional services, such as report customization, are also available to ensure everything is tailored to your requirements.
Comprehensive Implementation Support
Conversion: Your EmbARK database is analyzed to align with TMS Collections then a test migration is run for your hands-on review. Based on the test, refinements are made to ensure a smooth implementation.
Configuration: Our experts will configure TMS Collections to fit your collection’s needs, customizing data entry forms and workflows.
Training: Whether you need basic or advanced training, we offer comprehensive sessions for both end users and power users. Training can be done onsite or remotely for convenience.
Managed Hosting: For a simplified implementation, consider Managed Hosting. Let us handle your technical setup, so you can focus on the collection.
Alternative to Web Kiosk: If you currently use EmbARK Web Kiosk, we offer a seamless upgrade path to eMuseum. Our team will guide you through the transition, unlocking powerful new features for web publishing and audience engagement.
Professional Services Support
Transitioning to TMS Collections is a smooth process, tailored to your institution’s specific needs. Whether you require standard setup or have highly customized workflows, our team will work closely with you to ensure a seamless migration. We assess your unique requirements and ensure full compatibility, including integration with other systems like eMuseum, TMS Conservation Studio, or TMS Media Studio.
We’re here to support you every step of the way—our implementation team, along with your account manager, will help determine the right level of service, from installation to training. Simply set up a call with your account manager to get started, and we’ll ensure a smooth transition tailored to your institution’s needs.
System Requirements
System Requirements for TMS Collections
TMS Collections is a web-based application, accessible from any modern web browser. You can either opt for Gallery Systems’ Managed Hosting to handle all the technical requirements or host on your own servers.
If you want to host TMS Collections on premise we have created an IT Requirements guideline. It covers the needs of small institutions. Larger institutions are quite varied, so please reach out to us for details.
Managed Hosting
We offer reliable hosting for all our browser-based products, including TMS Collections. With Managed Hosting, you don’t need to worry about installation, software downloads, or upgrades. Our team takes care of everything, so you can focus on what matters most — managing your collection.
Your data is stored securely on enterprise-class servers, continually backed up in a state-of-the-art, highly secure data center.
Benefits of Managed Hosting:
- No Hardware Costs
With Managed Hosting, you avoid the costs of purchasing and maintaining server hardware. We take care of everything, saving you significant costs and reducing the need for in-house IT infrastructure.
- Effortless Upgrades
With Managed Hosting, your applications are automatically updated to the latest, most secure, and feature-rich versions, free of charge. Stay current without lifting a finger.
- Automatic Backups
Your data is regularly backed up and stored across multiple secure locations for redundancy. We use mirrored servers to protect against hardware failures. Your data is safe with us.
- Secure Access
We ensure that your data remains secure. Our infrastructure is regularly updated with the latest security patches, and all network traffic is protected behind an enterprise-class firewall. We continuously monitor the health of your system so you can focus on collections management.
- Own Your Data
Your data is always yours. We protect your collections data and make it accessible only to your authorized users. Periodic backup files are available for archival purposes, and we work with you to enforce your security and connectivity rules.
We recommend consulting with Gallery Systems to determine the ideal setup for your institution’s needs. For 1-5 licenses, please download the IT requirements guideline linked above, which explains in more detail what you would need to host TMS Collections yourselves. If you require more than 5 licenses, please reach out to your Account Manager.
Contact Us
We’re here to help. If you’re interested in learning more about how TMS Collections can benefit your institution, please fill out the form below: