Digital Asset Management

Organize Your Media with Digital Asset Management Software for Museums

Digital Asset Management with TMS Media Studio

Take control of your media with TMS Media Studio, a Digital Asset Management Software (DAMS) designed for all museum and corporate users—from digital asset managers to conservators, and marketing to collections management departments. Customize rights management, copyright clearance, and photography and media workflows at a fraction of the cost of other DAMS.

Why Choose TMS Media Studio for Your Institution?

Take Control of Your Digital Assets with a Fully Integrated DAMS

Get an inside look into Media Studio, our powerful, easy-to-use DAMS. Developed to manage your museum’s media, the software uses the same database as the TMS Suite, removing the need for lengthy and costly third-party integrations.

About Media Studio

Want to discover how to get the most from your media with an easy-to-learn, integrated DAM software? Begin by downloading the Media Studio brochure.

Want to discover how to get the most from your media with an easy-to-learn, integrated DAMS? Begin by downloading the Media Studio brochure.

double left quotesNew workflows and reports were always in the back of our minds as something that would be wonderful to have. We’ve decided this has been the best return for taking on Media Studio. We’ve been able to do things we’ve always wanted to do.double right quotes

Marty Stein
Photographic and Imagining Services Manager
Museum of Fine Arts, Houston

Ready to Talk?

Reach out to Gallery Systems with your DAMS questions. Our team is quick to answer.

Choose the Best DAMS for You

Managing the creation and use of digital assets presents a lofty set of challenges. Start overcoming those hurdles with our DAMS buying guide, devoted to helping you select the best solution for your museum or institution.

Digital Asset Management & TMS Media Studio FAQ

What is digital asset management software for museums (DAMS)?

Digital Asset Management software, or DAMS, enables and supports specific operations within a museum or collecting institution, and is defined as follows by the Canadian Heritage Information Network (CHIN):

“Digital Asset Management includes activities associated with the creation, cataloguing, storing, retrieving, and backing up of these assets. The purpose of DAM is to integrate best practices within workflows to improve access to resources and make them available for reuse.”

Why do museums need DAM software?

In this age of digital media, the creation and use of digital assets is an ongoing challenge for many museums.

Not only are assets generated through collections management processes—such as media associated with new acquisitions, photography updates for collection objects, and conservation examinations—but they are also created and used by many other departments in your institution, including education and outreach, marketing and digital, exhibitions, and events.

How do collections management systems and DAM software work together?

Your collections management system and DAMS may have several overlapping points.

Sometimes, it can be hard to see where one system ends and the other begins. Early on in your digital asset journey, you must decide how the two systems will work together and what information to store in each one.

By integrating your digital asset management activity with your collections management workflows at the museum, you ensure your best chance at widespread adoption of the DAMS.

Can I use TMS Media Studio as a stand-alone DAMS?

TMS Media Studio cannot be used as a stand-alone DAMS and it works exclusively with the TMS Suite.

You must own or plan to purchase TMS Collections, our web-based collections management system.

What benefits will we obtain from digital asset management software?

Without digital asset management software to centralize, organize, and make digital content available, your museum is losing time, efficiency, and, ultimately, money.

Implementing the right DAMS will allow you to realize key benefits, including:

  • Deliver easy access to digital assets in a central repository to digital assets for all staff and departments, so teams can be more productive.
  • Improve the searchability of all digital assets, whether related to or distinct from collection objects.
  • Use enabled self-service to find the files your and your team need, understand rights, and download appropriate image sizes when you require them.
  • Facilitate improved collaboration and workflow between different departments.
  • Track and enforce compliant rights management standards to reduce risk of improper use, along with enabling faster copyright clearance workflows.
  • Demonstrate the same commitment to the responsible acquisition and management of digital assets, as for your physical collections objects.
Is TMS Media Studio a cloud-based digital asset management software?

TMS Media Studio is part of the TMS Suite, an interwoven platform of web-based software.

This means it is a cloud-based DAM software. It also means it can be securely hosted in the cloud by Gallery Systems or on premises.

Which is the best DAMS for museums?

For museums and cultural institutions, the best DAMS is one that can seamlessly integrate with your collections management system and software.

Gallery Systems created TMS Media Studio as part of an ecosystem of museum software that addresses all the needs your institution may have.

The TMS Suite includes the core collections management software of TMS Collections and integrates that functionality with applications to support web publishing, digital asset management, conservation documentation, barcoding, and collections auditing.

Why should we consider Media Studio for our DAM software?

When you implement Media Studio, there’s no need to move or manage your data, upload your legacy collections media and data to a new DAMS, or create an integration between your digital asset management software and your collections management system.

By offering these benefits, our DAMS can immediately provide full media management, eliminate unnecessary delays, and accelerate your entire museum’s workflows.

Do changes to data in Media Studio automatically sync with the TMS Suite?

All changes made in TMS Media Studio automatically sync across your TMS Suite of collections management products.

The TMS Suite’s seamless ecosystem eliminates the lag time of typical data synchronizations.

Daily management of disruptive middleware layers and integrations that become outdated over time are a thing of the past.

How would Media Studio save my museum time and money?

TMS Media Studio is a fraction of the cost compared to a stand-alone digital asset management software.

The key advantages you will benefit from include major savings in time and money. It will also allow you to:

  • Eliminate the stress and time-consuming process of mapping your data each time it’s moved from the database to the stand-alone digital asset management software. The existing relational data structures are never removed or altered.
  • Keep your record secure and never lose data due to a failed data refresh or synchronization outside of your database again.
  • Begin using TMS Media Studio with little to no training. The user-friendly interface is easy to learn, and Media Studio utilizes the skills your TMS administrators already have.
  • Activate TMA Media Studio almost immediately for existing TMS users with all the functionality of a base deployment digital asset management system. Other systems carry an integration time of four to seven months.
Can I run your DAMS on Mac or Windows computers?

With TMS Media Studio, it does not matter if you have a Mac or Windows computer.

Our DAMS for museums is a web-based solution that will work on any operating system, as long as you have an internet connection.

What is the price of TMS Media Studio?

Please visit our contact page to get in touch with one of our Account Managers.

They will quickly access your needs and customize a quote for your organization.

Digital Asset Management Resources

Crystal Bridges Museum of American Art

Creating a Versatile Online Collection with eMuseum
A relative newcomer to the cultural heritage institutions scene, Crystal Bridges Museum was interested in quickly raising its public profile. The Museum sought out creative ways to share its expansive collection of American art, spanning five centuries from the Colonial era into our [...]

International Image Interoperability Framework (IIIF) for Museums and Cultural Institutions

Online Collections Created with eMuseum Take on New Importance
Amid widespread museum closures around the world, many institutions have rallied and inspired us by finding creative ways to share their museum collections online, from publishing entire exhibits to livestreaming special [...]

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