Collections Management Software that Helps You Expertly Manage Your Collections
TMS Collections is the world’s leading collections management software for museums and galleries. TMS Collections is a web-based museum software solution that handles every facet of collections management and seamlessly integrates with web publishing, conservation, and digital asset management.
A Worldwide Community of Support
Join the TMS family of over 800 institutions worldwide, and be part of this dynamic community of collections care professionals who share their knowledge and expertise. In addition, you have unlimited access to our best-in-class support team, who are ready to help you with training and user support wherever you are.
This short video provides an overview of TMS Collections. TMS Collections, a web-based solution, handles every facet of collections management and seamlessly integrates with web publishing, conservation, and digital asset management.
TMS Collections Benefits
Powerful, Multilingual Collections Management
Capture and manage all of the data related to your collection. Catalogue and cross reference everything from object information to constituents, across all TMS Collections modules. Use the integrated thesaurus to precisely describe your collections objects with easily configurable attributes. TMS Collections supports 24 languages and offers a sleek and adaptable interface that reduces the learning curve for new users and makes your entire team more productive.
Streamline Exhibition and Loan Management
Plan and manage your exhibitions and loans in TMS Collections. Use Batch Updating and Exhibition Flex Fields to manage complex workflows for greater efficiency, and easily handle all aspects of outgoing and incoming loans, including related legal and financial processes.
Dynamic Custom Reports and Forms
With TMS Collections, you have access to a library of pre-configured reports, including loan agreements, wall labels, condition reports, and exhibition checklists. You can easily export your information to Microsoft Word or Excel, and quickly create data entry forms and workflow-control fields tailored to your specific processes. We also offer custom report building services to further support your exact requirements.
Intuitive Search
Configurable by Design
All data entry forms are fully configurable, and custom dashboards allow individual users to personalize what they see and how they work. Rename fields to reflect your own internal terminology, and easily build forms and views that support your specific workflow and requirements.
Secure Access Anywhere
Access your data any time, from anywhere. TMS Collections runs in a web browser on industry standard database management systems. Fully standards compliant, TMS Collections adheres to international standards in the cataloguing, management, and interchange of collections data.
Looking for a new Collections Management System?
Selecting a collections management system for your institution is a tough decision. Get started right by downloading our purchasing guide. It covers questions to ask, features to consider, provides worksheets for cost-benefit analysis, and more.
Resources
Collective Conversations with Alexandra Bancroft
Alexandra Bancroft, Technical Support Specialist, Collection Information & Access, The J. Paul Getty Museum
Adapting swiftly to the COVID-19 pandemic, most of The J. Paul Getty Museum staff went digital when its two locations temporarily closed their doors. To learn how the Getty Museum team is managing its collections from home [...]
Crystal Bridges Museum of American Art
Creating a Versatile Online Collection with eMuseum
A relative newcomer to the cultural heritage institutions scene, Crystal Bridges Museum was interested in quickly raising its public profile. The Museum sought out creative ways to share its expansive collection of American art, spanning five centuries from the Colonial era into our current day [...]
Collective Conversations with Caitlin Perry-Vogelhut
Caitlin Perry-Vogelhut, Associate Registrar, Database Administration and Exhibitions, The Baltimore Museum of Art
The Baltimore Museum of Art (BMA) is a premiere destination for art appreciators, and is recognized internationally for its diverse, 95,000-object permanent collection. Crisscrossing time and continents, its holdings notably include over 1,000 works [...]
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TMS Collections FAQ
No, collections management software can be used by many collecting institutions such as archives, libraries and galleries. Private collectors and artist foundations also use collections management software solutions.
TMS Collections supports all collection types including art, natural history, history, archeology/anthropology, air and space, military, archives, library collections management, and many more.
TMS Collections is a sophisticated, easy-to-use relational database application designed specifically for collections, content, media, exhibition, and loan management. TMS Collections is comprised of interrelated modules, with supporting functionality for entering and tracking all collections data and management activities.
Licensing is based on the number of concurrent user licenses needed for collections management by the museum. Clients can choose an annual licensing model or a monthly SaaS model depending on what best fits their budget.
With TMS Collections, it does not matter if you have a Windows or Mac computer, as our software is a web-based solution that will work on any operating systems as long as you have a web browser and an internet connection.
Our collections management software is priced on how many concurrent users you have. Please visit our contact page to get in touch with one of our Account Managers who can help understand your needs and customize a quote for your organization.
You can choose to have Gallery Systems Managed Hosting provide browser-based access to TMS Collections for you, or you can provide your own IT infrastructure and host it on your premises.
Gallery Systems provides data migration services and has completed hundreds of successful data migrations from most collections management software offerings on the market.
The TMS Suite is an ecosystem of Gallery Systems products designed to support collections management needs in the most efficient and cost-effective way possible. The TMS Suite includes the core collections management software of TMS Collections, and integrates that functionality with applications to support web publishing, digital asset management, and conservation.