Digital Asset Management2019-10-02T11:51:09-04:00

TMS Media Studio Provides Digital Asset Management Software and Workflow for Museums and Collections

Media Studio is the digital asset management system that supports all of your museum’s users, from digital asset managers to conservators, and marketing to collections. It also allows you to customize rights management, copyright clearance, media, and photography workflows at a fraction of the cost of most digital asset management solutions.

Media Studio on a Laptop

Designed to simplify digital asset management and workflow for museums and collections

TMS Media Studio is the only digital asset management solution that lets you leverage all your existing collections content: no complicated external integrations required, so you can go live months earlier than with other DAM solutions, saving you time, money, and simplifying your implementation process.

This short video provides an overview of TMS Media Studio. Media Studio is an easy-to-use, powerful Digital Asset Management System (DAMS) that helps you manage your institution’s media. Media Studio uses the same database as The TMS Suite, removing the need for costly and time-consuming 3rd party integrations.

“Media Studio was TMS! There is no need for a complicated separate integration protocol because all of the data entered into Media Studio is entered directly into TMS. This fulfills the spirit of our IMLS grant, and frees us from ongoing integration maintenance.”

Marty Stein, Photographic and Imaging Services Manager, Museum of Fine Arts, Houston
“The other features are just icing on the cake. For example, TMS has the ability to track rights information in both the Objects and Constituents module, so there is no longer a need to maintain that information in two separate systems.”
Marty Stein, Photographic and Imaging Services Manager, Museum of Fine Arts, Houston
“They [new workflows and reports] were always in the back of our minds as something that would be wonderful to have, and we’ve decided this has been the best return for taking on Media Studio. We’ve been able to do things we’ve always wanted to do.”
Marty Stein, Photographic and Imaging Services Manager, Museum of Fine Arts, Houston

Media Studio Digital Asset Management Benefits


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About Media Studio

Discover more ways to get the most from your media. Download the Media Studio brochure.

Digital Asset Management System with Annotation


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Media Studio FAQ

What is digital asset management software for museums?2019-05-28T07:30:39-04:00

The Canadian Heritage Information Network (CHIN) states, “Digital Asset Management (DAM) includes activities associated with the creation, cataloguing, storing, retrieving and backing up of these assets. The purpose of DAM is to integrate best practices within workflows to improve access to resources and make them available for reuse.”

Why do museums need a digital asset management solution?2019-05-28T07:29:58-04:00

In this age of digital media, the creation and use of digital assets is an ongoing challenge for many museums. Not only are assets generated through collections management processes such as media associated with new acquisitions, photography updates for collection objects, and conservation examinations, but it’s also created and used by many other departments in your institution, such as education or outreach departments, marketing, website and digital departments, exhibitions, and events, to name a few.

How do collections management systems and digital asset management software work together?2019-05-28T07:29:21-04:00

Your collections management system and digital asset management system may have several overlapping points, and sometimes it may be hard to see where one system ends and the other begins. A major decision that must be made early in your digital asset journey is how the two systems will work together and what information to store in each one. Integrating your digital asset management activity alongside your collections management workflows will ensure your best chance at widespread adoption of the DAMS at your museum.

What benefits will digital asset management software give us?2019-05-28T07:28:29-04:00

Without a digital asset management system to centralize, organize and make digital content available, your museum is losing time, efficiency and ultimately, money. Implementing the right DAMS will allow you to realize key benefits, including:

  • Easy access in a central repository to digital assets for all staff and departments so teams can be more productive.
  • Improved searchability of all digital assets whether related to or distinct from collection objects.
  • Enabled self-service allows staff to find the files they need, understand rights, and download appropriate image sizes, when they need them.
  • Improved collaboration and workflow between different departments.
  • Track and enforce compliant rights management standards to reduce risk of improper use. Faster copyright clearance workflows.
  • Demonstrating the same commitment to the responsible acquisition and management of digital assets as for your physical collections objects.
Is TMS Media Studio cloud based digital asset management software?2019-05-28T07:27:36-04:00

The TMS Suite of software, including TMS Media Studio, is web based software and can be hosted in the cloud for you by Gallery Systems or you can choose to host it yourself on your premises.

What is the best digital asset management software for museums?2019-05-28T07:26:26-04:00

The best digital asset management software for museums and collections institutions is software that can seamlessly integrate with your institutions’ collections management systems and software. Gallery Systems created Media Studio as part of an ecosystem of museum software which addresses all of the needs that collections institutions have. The TMS Suite includes the core collections management software of TMS Collections, and integrates that functionality with applications to support web publishing, digital asset management, conservation, barcoding, and collections auditing.

Why should we consider Media Studio as our digital asset management software?2019-05-28T07:25:52-04:00
  • When you implement Media Studio there’s no need to move or manage your data, upload your legacy collections media and data to a new DAMS, or create an integration between your digital asset management software  and your collections management system.
  • The TMS Suite’s seamless ecosystem will eliminate the lag time of typical data synchronizations. Daily management of disruptive middleware layers and integrations that become outdated over time will be a thing of the past.
  • Media Studio is a fraction of the cost compared to a stand-alone digital asset management software. It provides major savings in time and money, such as:
    • Eliminating the stress and time consuming process of mapping your data each time it’s moved from the database to the stand alone digital asset management software. The existing relational data structures are never removed or altered.
    • You’ll never lose your records due to a failed data refresh or synchronization outside of your database again.
    • Your team will require little to no training to begin using Media Studio: the user friendly interface is easy to learn and Media Studio utilizes the skills your TMS administrators already have.
    • While other systems carry an integration time of four to seven months, Media Studio can be activated almost immediately for existing TMS users with all of the functionality of a base deployment digital asset management system.
Can I run your digital asset management software on Mac or Windows computers?2019-05-28T07:23:39-04:00

With Media Studio, it does not matter if you have a Windows or Mac computer, as our software is a web-based solution that will work on any operating system as long as you have a web browser and an internet connection.

What is the price of the TMS Media Studio digital asset management software?2019-05-28T07:22:57-04:00

Please visit our contact page to get in touch with one of our Account Managers who can help understand your needs and customize a quote for your organization.