Indian Arts Research Center

Large-Scale Collection, Small-Scale Team: Effectively Maintaining Community-based Cultural Collections

The Indian Arts Research Center (IARC), a division of the School for Advanced Research (SAR) located in Santa Fe, New Mexico, implemented TMS from Gallery Systems to efficiently manage their extensive collection of Southwestern Native Art. Although not a traditional exhibiting museum, the IARC houses a combined collection of approximately 12,000 Southwest Native American ceramics, textiles, works on paper, and other cultural items, and also over 345,000 archaeological items native to the region, including thousands of objects from the Arroyo Hondo excavations. Just as importantly, IARC serves as a cultural hub for artists, scholars, and the local community.   

Challenges

The IARC has only six primary staff members, in addition to temporary staff that include interns, volunteers and visiting researchers. With such a small and transient team the IARC faced the problem of finding a Collection Management System (CMS) that offered the sophistication to properly document and maintain their diverse collection objects along with supporting documents and images, while being easy to use and accessible. The IARC wanted a CMS that would encourage transparency to support their mission of connecting artists, scholars, and researchers with the collection.

Solutions

The IARC selected TMS because of its comprehensive feature set and intuitive interface. “We chose TMS because it was the most robust, intuitive and responsive of the collections management systems we researched,” stated IARC registrar Jennifer Day.   

Outcome

Upon implementation, the IARC team was immediately impressed by the TMS Media module. “The Media module’s flexibility is one of our favorite features,” said Jennifer. “It allows us to easily manage different types of media, including digital documents and photographs, as well as physical media like slides and transparencies.” Jennifer explained that this is essential to organizing before-and-after photos and other documentation related to conservation.

“As we become comfortable with various features [of TMS], we continually find ways of using others that allow us to improve both the quantity and quality of our data.”

The Events module has also proved useful in tracking tribal collection review sessions and arts-related seminars. The IARC is now able to record who attended an event, which objects were used, and provide summaries for all staff members. In addition, TMS has allowed the team to complete Loan and Exhibition records dating back to 1979, extending their ability to track where and when items have been exhibited.

The Bibliography module, Rights and Reproductions, and user-defined, customizable data entry fields, have all helped the IARC staff in managing special projects that were too challenging for their previous system to handle. “We’ve been able to track specific instructions to staff regarding culturally-appropriate access, handling and storage. We are also noting if the items are appropriate for use in publications since some items are culturally sensitive and require considerations unique to their situation.” Jennifer continued, “We use the Bibliography module to record which collection items have appeared in publications. It’s not just a list of citations, but a tool that allows us to navigate back and forth between a bibliographic entry and the corresponding object records. This is very helpful from a data entry standpoint and to those who utilize our collection for research.”

At the IARC, TMS has helped put collection management at the staff’s fingertips by making it easier, more customizable and more transparent. Achieving this high standard is essential for IARC’s small team who are now able to make the best use of their existing resources. Perhaps most importantly, the collection is now more accessible to the wider community. “TMS has benefited our institution by allowing us to add, track, and report on collection information in ways that were impossible with our previous database. As we become comfortable with various features, we continually find ways of using others that allow us to improve both the quantity and quality of our data,” summarized Jennifer.

DOWNLOAD PDF

 

 

2017-06-28T16:24:09+00:00 By |Case Studies, Registrars|31 Comments

About the Author:

Illyana Saunderson
Illyana Saunderson has been with Gallery Systems for over 10 years; as Marketing Communications Specialist she organizes Collective Imagination, Gallery Systems’ Users Conference, and contributes to various web and communication projects. When she’s not working on case studies, designing ads, or reviewing metrics, you can find her photographing her latest kitchen creations for her blog, crafting, or prancing around a dance studio.

31 Comments

  1. tinder dating site October 6, 2017 at 1:48 pm

    Hola! I’ve been following your weblog for some time now and finally got the courage to go ahead and give you a shout out from New Caney Texas!

    Just wanted to mention keep up the excellent job!

  2. tinder dating site free October 6, 2017 at 10:51 pm

    Greate pieces. Keep posting such kind of info on your blog.
    Im really impressed by your site.
    Hello there, You’ve performed a fantastic job.

    I will definitely digg it and in my view suggest to my friends.
    I am sure they’ll be benefited from this web site.

  3. tinder October 7, 2017 at 1:09 am

    Remarkable things here. I am very satisfied to peer your article.
    Thanks a lot and I’m having a look forward to contact
    you. Will you kindly drop me a e-mail?

  4. tinder dating site free October 7, 2017 at 1:11 am

    That is really attention-grabbing, You are an overly skilled blogger.
    I’ve joined your rss feed and stay up for seeking more of your wonderful post.
    Additionally, I have shared your website in my social networks

  5. tinder dating site free October 8, 2017 at 12:07 am

    Howdy would you mind stating which blog platform you’re working with?

    I’m planning to start my own blog soon but I’m having
    a difficult time selecting between BlogEngine/Wordpress/B2evolution and Drupal.
    The reason I ask is because your design seems different
    then most blogs and I’m looking for something completely unique.

    P.S My apologies for getting off-topic but I had to ask!

  6. juegos de friv October 8, 2017 at 12:26 am

    Nice post. I was checking continuously this blog and
    I am impressed! Extremely helpful info particularly the last part 🙂 I care for such information much.
    I was seeking this certain information for a very
    long time. Thank you and best of luck.
    Take a look at our website for the best friv games online.

    Multiple types of the best friv games and it’s
    all free.

  7. tender dating site October 8, 2017 at 4:30 pm

    Nice post. I learn something totally new and challenging on websites
    I stumbleupon on a daily basis. It will always be useful to read content from other writers and use something from other web sites.

  8. tender October 8, 2017 at 8:34 pm

    Wonderful blog! I found it while surfing around on Yahoo News.
    Do you have any tips on how to get listed in Yahoo News?

    I’ve been trying for a while but I never seem to get there!
    Appreciate it

  9. Haroaligma October 9, 2017 at 7:55 am

    Refrigeration Of Amoxicillin Buy Cheap Cialis On Line [url=http://cheapestcial.com]generic cialis[/url] Erectile Dysfunction Medications Online Effects Of Zithromax Levitra Kaufen Berlin

  10. tinder dating October 9, 2017 at 11:10 am

    It’s very effortless to find out any topic on net as compared to textbooks,
    as I found this paragraph at this website.

  11. tender dating site free October 9, 2017 at 6:54 pm

    What’s up mates, how is everything, and what you would like to say regarding
    this article, in my view its really remarkable designed for
    me.

  12. tender dating October 9, 2017 at 10:48 pm

    What i do not realize is if truth be told how you are no longer actually much more neatly-preferred than you may be right
    now. You are so intelligent. You already know therefore significantly in relation to this matter, made me individually believe it from numerous
    various angles. Its like women and men are not involved except it’s something to accomplish with Lady gaga!
    Your own stuffs nice. At all times handle it up!

  13. tinder October 10, 2017 at 1:09 pm

    hello!,I really like your writing so much! share we keep in touch more about your article on AOL?
    I need a specialist on this space to resolve my problem.

    May be that is you! Taking a look forward to look you.

  14. tender dating site October 10, 2017 at 5:06 pm

    Good blog you have here.. It’s hard to find good quality writing like yours these days.

    I truly appreciate people like you! Take care!!

  15. tinder October 10, 2017 at 7:22 pm

    Thanks in favor of sharing such a nice thought, post is fastidious, thats why i
    have read it fully

  16. tinder dating site October 11, 2017 at 8:47 am

    Hello, Neat post. There is a problem with your site in web explorer, might test this?
    IE still is the market leader and a big portion of other folks will pass over your excellent writing due to
    this problem.

  17. tender dating site October 11, 2017 at 10:01 am

    Ridiculous quest there. What happened after? Good luck!

  18. Haroaligma October 11, 2017 at 6:44 pm

    Amoxicillin West [url=http://levitrial.com]buy levitra on line[/url] Top Online Pills

  19. Haroaligma October 11, 2017 at 7:27 pm

    Priligy Seriennummer [url=http://levibuyus.com]levitra plus[/url] buy accutane mastercard Buy Prozac

  20. tinder October 12, 2017 at 4:09 pm

    I savour, lead to I discovered just what I used to be having a look for.
    You have ended my 4 day long hunt! God Bless you man. Have a nice
    day. Bye

  21. tinder October 12, 2017 at 5:16 pm

    I blog quite often and I seriously appreciate your content.
    The article has truly peaked my interest. I will book mark your blog and keep checking for new details about once per week.
    I opted in for your RSS feed too.

  22. tinder dating site October 13, 2017 at 4:43 am

    Hello, I enjoy reading through your article. I like
    to write a little comment to support you.

  23. tinder dating site free October 13, 2017 at 10:33 am

    I would like to thank you for the efforts you’ve put in penning this website.
    I am hoping to check out the same high-grade content from
    you in the future as well. In fact, your creative writing abilities has inspired me to get my own, personal blog now 😉

  24. tinder October 13, 2017 at 1:48 pm

    This information is priceless. How can I find out more?

  25. tinder dating October 14, 2017 at 8:23 am

    I have learn a few just right stuff here. Definitely value bookmarking
    for revisiting. I surprise how so much effort you place to
    make this sort of fantastic informative website.

  26. tinder October 14, 2017 at 9:55 am

    Howdy! Would you mind if I share your blog with
    my zynga group? There’s a lot of folks that I think
    would really enjoy your content. Please let me know.

    Cheers

  27. tinder dating October 14, 2017 at 11:12 am

    I know this web page provides quality depending articles
    and additional data, is there any other website which offers these things
    in quality?

  28. tinder dating site free October 16, 2017 at 12:13 am

    I always spent my half an hour to read this web site’s content daily along with a mug of coffee.

  29. tinder dating October 17, 2017 at 3:52 am

    Howdy I am so thrilled I found your blog page, I really found you
    by mistake, while I was searching on Digg for something else, Anyhow I am
    here now and would just like to say cheers for a remarkable post
    and a all round thrilling blog (I also love the theme/design),
    I don’t have time to go through it all at the moment but
    I have saved it and also included your RSS feeds, so when I have time I will be back to read more, Please do keep up the excellent job.

  30. Haroaligma October 18, 2017 at 12:29 pm

    Kamagra Deutschland Paypal Amoxicillin And Ibuprofen [url=http://orderlevi.com]usda approved generic levitra[/url] Meinungen Zu Priligy

  31. Haroaligma October 18, 2017 at 8:19 pm

    Efecto Del Cialis En La Mujer Amoxil 49 Ml Water Clomid Nedir [url=http://cialtobuy.com]cialis[/url] Propecia Merck Active Ingredient Priligy Interacciones

Leave A Comment

 

Join Our Community

Get our best collection management tips, trends and articles in your inbox.

  • This field is for validation purposes and should be left unchanged.

Thanks for signing up to get industry news and resources delivered straight to your inbox.