I’m here, but my database is there; Accessing TMS when you’re away from your home base.

Between off-site visits, courier trips, and after-hours projects, there are a lot of reasons users can benefit from remote access to TMS on a smartphone or tablet.

Microsoft Remote DesktopConnecting to TMS on your mobile device is a simple process. Whether your device is an Apple product using OS X, an Android device, or a Windows tablet, you can access TMS by using a remote desktop app.

So how do you do it? Here is a typical example using an iPhone 6 Plus. First, download and install a remote desktop app. There are several, but Gallery Systems suggests using Microsoft Remote Desktop, as it’s simple to use. However, most remote desktop apps, such as GoToMyPC TeamViewer, will work.
Add Connection

After downloading, open the app on your device. Navigate to the Add Connection menu, and select “Add PC or Server”.

Add Remote Desktop

The app will prompt you to add the name of your PC or Server.

Create Connection

After adding your server credentials, ask the app to prompt the user name and password.

User Accounts

Enter your user credentials and press Save.

Remote Desktop

Finally, select the machine you would like to log on to. In the example, the machine has been renamed to TMS.


After logon, your PC screen will display. Find the TMS icon, and double click it using your finger or stylus.

Desktop 2

Enter your TMS login credentials and press OK.

Desktop 3

TMS launches.

Desktop 4

Logging on to TMS remotely from your tablet or smartphone is simple, but may vary slightly depending on your institution’s security protocols. It’s important to talk to your IT department about your remote network access. Additionally, some keyboard shortcuts won’t work, as tablets have a reduced QWERTY keyboard.

Logging on remotely allows you to access TMS on the go, creating a more efficient environment for any collections department.



About the Author:

Cat Bradley became part of the Gallery Systems team in 2016, and has a background in art museums and diversity policy for nonprofits. Cat holds an MA from the University of Oregon in Arts Administration for marketing, a grad certificate in Nonprofit Management, and a BA from the University of Central Florida in Art History, specializing in public art and 20th Century Mexican Art. When she’s not writing case studies or analyzing market data, you can find her wandering the art museums and galleries of New York City, squeezing veggies at the Union Square Famers Market, or playing the ukulele at open mic night on the Lower East Side.