Collective Conversations with Jennifer Day

Registrar at the Indian Arts Research Center

Jennifer Day serves as the Registrar at the Indian Arts Research Center (IARC), a division of the School for Advanced Research (SAR) in Santa Fe, New Mexico. Jennifer manages collection records, new acquisitions, and paperwork and logistics for loan and image reproduction requests.

Although not a traditional exhibiting museum, the IARC houses an impressive research collection of approximately 12,000 Southwest Native American ceramics, textiles, works on paper, and other cultural items, and over 345,000 archaeological items from the region. The IARC also serves as a central hub for artists, scholars, and the local community.

1. What makes the IARC’s collection unique?

I think the IARC is unique because of our approach to how the collection is utilized. As a research collection, IARC endeavors to connect people with the collection in various ways. It’s a resource for artists, scholars, researchers, students, and others. Native artists are encouraged to study the collections to inspire their own work. School groups and students regularly visit the collections for educational purposes. Consultation with tribal officials or representatives who are authorized to speak on cultural matters helps to increase IARC’s understanding about the collections and improve its documentation. Scholars of native art utilize the collection for research and publications. These are only a few of the ways in which IARC attempts to broaden the use and understanding of the collection.

2. What does your average day look like?

My days are varied! Common tasks include preparing registration and data entry projects for interns and volunteers, as well as processing object loans or image reproduction requests. I might also tweak TMS reports using Crystal Reports, attend meetings, perform data entry for special projects, verify data before sending database reports to researchers, re-organize old records so they are more accessible to staff, and update budget spreadsheets. I don’t do all of these things every day, but I do all of these and additional tasks in the course of an average week.

3. In what ways has your use of TMS evolved since its implementation in 2010?

Since 2010, we’ve expanded our use of TMS by taking advantage of features that our previous database didn’t have. For example, we’re about half-way through a project to scan and link all of our conservation documents to the Conservation module in TMS, so that staff members who need this information can have it at their fingertips.

We’ve also started using the Rights and Reproductions feature to track which artists we have limited license agreements with, and the details of those agreements.

We’ve added records to the Loan and Exhibition modules going back to 1979, which has greatly improved our ability to track when and where items have been exhibited.

Another favorite feature is the Bibliography module. We use this module to record which collection items have appeared in publications. This is very useful because instead of simply listing citations, it allows us to navigate back and forth between a bibliographic entry and the corresponding object records. It’s beneficial from a data entry standpoint and also to those who utilize our collection for research.

As we become comfortable with various features, we continually find ways of using others that allow us to improve both the quantity and quality of our data.

We use the Object, Constituent, and Bibliography modules most frequently. This is because they are the core modules that allow us to link the objects with all the people connected to them through time, and also to track where our objects have been published.

We also use reports extensively in our daily interaction with TMS. Having such a wide variety of reports available with TMS has been really useful, and the ability to tweak them via Crystal Reports to better fit our needs has been crucial to refining work flow.

4. What interesting projects do you have in the pipeline?

We will soon begin a comprehensive collection review project with a local Native American pueblo. This will involve examining each collection item that originated in that community and working with their experts to answer our questions, as well as adding new information they would like to see in the records. This process will ensure that our records are as accurate and complete as possible, and that we are sharing culturally-appropriate information about the collection. With the guidance of the pueblo’s leadership, we will identify culturally sensitive items and clarify how to best manage those items in a respectful manner.

We’ve re-labeled a couple of fields in TMS to track specific instructions to staff regarding culturally-appropriate access, handling, and storage. We’re also noting if the items are appropriate for use in publications as some items are culturally sensitive and require considerations unique to their situation. We use another field to include new cataloging and cultural information that the pueblos would like to see added to each item’s record.

We’ve nearly completed a similar project with another pueblo and have found it to be a mutually beneficial and highly rewarding experience.

About the Author:

Illyana Saunderson
Illyana Saunderson has been with Gallery Systems for over 10 years; as Marketing Communications Specialist she organizes Collective Imagination, Gallery Systems’ Users Conference, and contributes to various web and communication projects. When she’s not working on case studies, designing ads, or reviewing metrics, you can find her photographing her latest kitchen creations for her blog, crafting, or prancing around a dance studio.


  1. tinder October 6, 2017 at 5:07 am

    Every weekend i used to pay a quick visit this web site, for
    the reason that i want enjoyment, as this this website conations in fact nice
    funny information too.

  2. tender October 6, 2017 at 8:57 am

    Thanks to my father who stated to me concerning this
    website, this webpage is truly remarkable.

  3. tinder October 6, 2017 at 1:48 pm

    Excellent post. I used to be checking continuously this weblog and I am inspired!
    Extremely useful info particularly the remaining section :
    ) I take care of such information much. I was seeking this particular info for a very lengthy time.
    Thanks and best of luck.

  4. MiguPoisedef October 6, 2017 at 2:58 pm

    isotretinoin 10mg mail order on line [url=]gen health levitra[/url] Buy Diflucan From Canada Tabac Et Baclofen Mail Order Progesterone No Script Needed Amex Accepted

  5. tender October 6, 2017 at 3:51 pm

    I got this web page from my friend who informed me about this web site and now this time
    I am browsing this website and reading very informative articles or reviews here.

  6. tender October 8, 2017 at 12:14 am

    I take pleasure in, result in I discovered exactly what I used to be taking a look for.
    You’ve ended my four day long hunt! God Bless you man.
    Have a great day. Bye

  7. tinder dating site October 8, 2017 at 4:41 pm

    What’s up colleagues, its wonderful paragraph regarding educationand
    completely defined, keep it up all the time.

  8. tinder dating October 8, 2017 at 6:47 pm

    Hurrah! In the end I got a website from where I be able to in fact
    get useful information concerning my study and knowledge.

  9. MiguPoisedef October 9, 2017 at 10:06 am

    Albuterol Inhaler Without A Script Generic Priligy Tablets Cialis 8 Comprimidos [url=]length of levitra patent[/url] Propecia Opinion 1 Mg

  10. tinder October 9, 2017 at 6:18 pm

    Quality articles or reviews is the important
    to be a focus for the visitors to pay a quick visit the site, that’s what this web page is

  11. tinder dating October 9, 2017 at 11:04 pm

    Superb blog! Do you have any suggestions for aspiring writers?
    I’m hoping to start my own site soon but I’m a little
    lost on everything. Would you propose starting with a
    free platform like WordPress or go for a paid option? There are so many options out there that I’m completely confused
    .. Any suggestions? Cheers!

  12. tender dating site free October 10, 2017 at 12:07 am

    Fantastic items from you, man. I’ve be aware your stuff previous to and you’re simply too fantastic.
    I really like what you have acquired here, really like what you’re stating and the
    best way through which you are saying it. You make it
    enjoyable and you continue to take care of to stay
    it wise. I can not wait to learn far more from you. That
    is actually a tremendous web site.

  13. tinder dating site October 10, 2017 at 3:04 am

    Have you ever thought about including a little bit more than just your articles?

    I mean, what you say is important and all. Nevertheless imagine if you added some great images or video clips to
    give your posts more, “pop”! Your content is excellent but with pics
    and videos, this site could definitely be one of the greatest in its field.
    Very good blog!

  14. tinder dating October 10, 2017 at 11:08 am

    Howdy! This is my first visit to your blog! We are a team
    of volunteers and starting a new initiative in a community in the
    same niche. Your blog provided us useful information to work on. You have done a marvellous job!

  15. baju zumba October 10, 2017 at 1:20 pm

    Keep on working, great job!

  16. tender dating October 10, 2017 at 5:14 pm

    Hi this is somewhat of off topic but I was wondering if
    blogs use WYSIWYG editors or if you have to manually code
    with HTML. I’m starting a blog soon but have no coding skills so I wanted to
    get guidance from someone with experience. Any help would be greatly appreciated!

  17. tinder dating site October 10, 2017 at 10:53 pm

    This is my first time pay a quick visit at here
    and i am truly pleassant to read all at one place.

  18. Jeffdruche October 11, 2017 at 5:51 am

    Cialis Oglasi Amoxicilline Pantoprazole [url= ]cialis[/url] Generic Provera Sale Medicine Shop

  19. tinder dating site free October 11, 2017 at 7:02 am

    hi!,I love your writing so so much! share we be in contact more about your
    article on AOL? I need a specialist on this house to resolve my problem.

    May be that is you! Having a look forward to look you.

  20. tinder October 12, 2017 at 11:05 am

    Link exchange is nothing else except it is
    simply placing the other person’s web site link on your page
    at suitable place and other person will also do similar in support of you.

  21. tinder dating site October 12, 2017 at 4:08 pm

    If some one wants to be updated with most recent technologies afterward he must be pay a quick visit this
    web page and be up to date all the time.

  22. tinder October 13, 2017 at 10:24 am

    Do you mind if I quote a couple of your articles as long as I provide credit and sources back
    to your website? My blog site is in the very same niche
    as yours and my visitors would truly benefit from some of the information you present here.
    Please let me know if this okay with you. Appreciate

  23. tinder dating site free October 13, 2017 at 10:28 am

    Why visitors still make use of to read news papers when in this technological globe everything is existing on net?

  24. tinder dating site free October 13, 2017 at 5:34 pm

    Have you ever considered about adding a little
    bit more than just your articles? I mean, what you say is valuable
    and everything. But think of if you added some great visuals or videos to
    give your posts more, “pop”! Your content is excellent but with images and video clips, this website could definitely be
    one of the most beneficial in its niche. Very good blog!

  25. tinder dating October 14, 2017 at 1:00 pm

    You have made some really good points there. I checked on the net to learn more about the issue and found
    most people will go along with your views on this site.

  26. MiguPoisedef October 14, 2017 at 6:00 pm

    Cialis Interacciones Lexapro Generic Without Prescription Fluoxetine Where To Purchase [url=]cheapest levitra 20mg[/url] Farmacia Kamagra Vendita Buying Antibiotics On The Internet

  27. happy wheels October 15, 2017 at 8:38 pm

    I love this post it very nice and interesting post.I really enjoyed reading this article , thanks for sharing this article.

  28. tinder October 15, 2017 at 10:40 pm

    I blog frequently and I truly thank you for your content.
    This great article has really peaked my interest.
    I’m going to take a note of your blog and keep checking for new
    details about once a week. I opted in for your Feed as well.

  29. tinder dating October 17, 2017 at 5:03 am

    Hi there! I know this is kinda off topic but I was wondering if you knew where I could locate a captcha
    plugin for my comment form? I’m using the same blog platform as yours and I’m having
    trouble finding one? Thanks a lot!

Leave A Comment


Join Our Community

Get our best collection management tips, trends and articles in your inbox.

  • This field is for validation purposes and should be left unchanged.

Thanks for signing up to get industry news and resources delivered straight to your inbox.